South Dakota Discovery Center

Facility Rental Contract

YOUR BOOKING IS NOT CONFIRMED UNTIL YOU RECEIVE A CONFIRMATION EMAIL WITHIN 1-2 DAYS OF FORM SUBMISSION

The South Dakota Discovery Center (SDDC) facility is available to rent for special events during business hours and private or public events after hours. The SDDC facility is not ideal for dinner events.

First Name *

Last Name *

Email *

Organization *

Address *

Address 2

City *

State *

Zip *

Is the billing address the same as entered above? *

Yes

Alternate Address: Please specifiy if this is billing or organization address.

Phone Number *

The following rules must be followed:
1. An evening event may not begin before 5:30pm and the event must end by 10pm. Morning
events may not begin before 8am and must end 1⁄2 hour prior to SD Discovery Center opening time.
It is at the discretion of the Executive Director to further limit these time allowances, as needed.

2. Use of the premises shall be approved by the Executive Director and shall be subject to the
following regulations:

Renters may use the main exhibit hall space, including the mezzanine. The classroom, basement, offices, and store are off-limits unless otherwise arranged with the Executive Director.
The maximum occupant load for SDDC is 300 persons. No group shall have more than 300 people in the building at one time.
There will be no smoking anywhere inside the building nor in the parking lot or grass grounds.
The renting group shall be responsible for the set-up and clean-up of the premises. Exhibits are only to be moved under the supervision of SDDC staff. Any table or chair set-up must be done by the renter and returned to their original location by the renter. All personal property belonging to the group and all trash shall be removed from the building immediately after the event.
SDDC owns about eight 6-8 foot tables and about 40 folding chairs that can be requested to use in your contract. An A/V package, containing screen, projector, mic and speaker can be rented for an additional fee.
SDDC shall have a representative on the premises at all times. This representative will check and secure the building after the event.
SDDC will have the admissions desk, exhibits, and gift store staffed during all regular hour events.
The renter must provide adequate staff to work any non-SDDC activities included as part of the event. All activities must be approved by the Executive Director.

3. Permission to serve alcoholic beverages must be approved by the SDDC executive committee.
The written request must be submitted to the executive director at least 3 weeks prior to the event.
Please e-mail the request to executivedirector@sd-discovery.org. This can be the exact same letter
you send for #4 below.

4. Any local permits or licenses required due to the serving of alcoholic beverages are the
responsibility of the group. Requests to serve alcohol must be submitted to the City of Pierre.

5. The group shall be responsible for and reimburse SDDC and/or the City of Pierre for any liability
for injury resulting from the use of SDDC and for any violation of laws.

Fee Schedule *
Choose 1

Do you need to request our A/V package for an additional $100 fee?
A/V Package includes screen, projector, mic, and speaker. *

Yes

Event Information

Title of Event & Brief Description *

Date of Event (MM/DD/YYY) *

Set-up Time *

Clean-up Time *

Will food or drink be served?
Alcohol is not allowed on the grounds without first requesting permission in the textbox below. *

Yes

Please provide a description of food or drink being provided. If selected no, please put N/A.
Example: catering from a business, appetizers, would like to request permission for alcohol to be served, coffee, full meal *

Please make any additional requests here. They are only to be added upon approval from the executive director.
Certain requests may add additional fees.

Agreement Signature
I have read the rules and requirements noted above and agree to abide by them and assume responsibility for any damage. Signed by Group Representative.

Please sign below using your mouse or your finger on a touchscreen device

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